Question 1

The responsibilities associated with this position include

Accepted Answer

Co-ordinate the CEO's agenda to maximize efficient use of time and objectives; make travel arrangements, arrange for timely submission of expense claims, and prepare daily briefs;
Monitor the correspondence and communication routing and approval processes established by the organization;
Retrieve and distribute all relevant documentation and maintain the electronic filing system up to date;
Prioritize, classify and/or develop correspondence, meeting agenda and minutes, presentations, and information briefs in both official languages;
Co-ordinate the planning, preparation and logistics for meetings and independently act as focal point to facilitate the exchange of information, attendance, and to make travel arrangements as required;
Participate in meetings, and provide updates on the implementation of decisions emanating from meetings and other fora;
Assist board members, staff, partners, and stakeholders on matters relating to the Office of the CEO.
Assist with special projects as they arise involving contributions to project wide initiatives, review or development of business processes and areas for improvement.

Question 2

Requirements

Accepted Answer

A secondary school diploma. Preference may be given to those with a college diploma in Office Management/Secretarial studies or a related field
Significant and recent experience as an Executive Assistant to senior officials, preferably to the office of the President or CEO;
Experience coordinating documentation and managing information in the office of a senior official;
Experience in managing the agenda, all aspects of travel and hospitality for senior officials;
Experience in planning, preparing and coordinating meetings for senior officials;
Experience working in sensitive and high-pressure environment with constant and urgent demands;
Significant experience with Microsoft Office Suite;
Superior written and spoken language skills in both official languages (English/French);
Willingness and ability to provide in-office support 5 days a week, to work overtime on short notice and occasionally for on-call weekend support.

***All candidates must submit a cover letter and curriculum vitae outlining how their experience and training meet requirements listed above. Indicate the reference number 00001_0923 Executive Assistant in your email's subject line, no later than the closing date to: 2023-10-04.

Question 3

The ideal candidate will have

Accepted Answer

Superior problem-solving skills;
Superior attention to detail;
Strong interpersonal skills ;
Initiative;
Judgement;
Discretion